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Users

 
The GPA Administrator application provides you with the ability to manage all of your users, including students, teachers, parents, and other administrators. To get started, click on the Users icon from the Navigation Bar at the top of your window.
 
You will find your users listed in alphabetical order by their Username. If necessary, click on the Next and Previous links to navigate between multiple pages of users.
 
Each user has a unique username, which consists of their first name, the first letter of their last name, and one or more random characters. Usernames are entirely lowercase. As an example, student Danielle Garcia may have username "danielleg36." The system automatically ensures each username is unique.
 
For each user, you may reset his or her password by clicking on the Reset Password link. Further, you may delete a user by clicking on the Delete link, though note that users are not entirely deleted such that historical information is preserved. Also note that you can set a user to inactive via the Active dropdown menu available when you edit a student, teacher, etc.
 
 
In the panel on the right-hand side of your window, you may search for users via the Search box. Click on the View Users link to view all users (the default view).
 
Note that users are not added here. To add a new user, go to the appropriate module to add a student, add a teacher, etc. Once added, return to the Users module to assign a unique username and password via the Assign Usernames and Passwords link.
 
Click on the Print Usernames and Passwords link to generate PDF documents containing lists of usernames and passwords or letters to be sent to new students and their parents.
 

Searching for Users

 
To search for a user or multiple users, use the search box in the panel on the right-hand side of your window. Enter a username or part of a username to search for, then press the "Enter" key or click on the > button. As an example, searching for "dav" finds users "davidgb9" and "davidw66."
 
 
Note that the User ID field is not searchable. Instead, you might find it useful to search for the last few digits or characters in a username. For example, searching for "3" finds users "danielleg36" and "elissaf37" and so on.
 
 

Resetting a User's Password

 
To reset a user's password, click on the Reset Password link in the View Users view. A confirmation window appears in which you may click on the Reset Password button to proceed.
 
 
Once changed, you will see the new password and be able to provide it to the user. Click on the Close Box button when you are done.
 
 

Preventing User Access

 
To prevent user access, you have two options. On option is to find the user in the View Users view, then delete the user by clicking on the corresponding Delete link. When you attempt to delete a user, a confirmation dialog box appears. Click OK to delete the user. Click Cancel to go back.
 
 
You may also mark the user as inactive by changing his or her Active status to "No" in the appropriate module (e.g. Student, Teacher, etc.).
 

Assigning Usernames and Passwords

 
Users are not added within the Users module. Instead, to add a new user, go to the appropriate module to add a new student, add a new teacher, etc. Once added, return to the Users module to automatically assign a unique username and password.
 
To automatically assign usernames and passwords to recently added students, teachers, parents, or administrators, simply click on the Assign Usernames and Passwords link.
 
In the window that appears, click on the Assign Usernames and Passwords button. All active students, teachers, parents, and administrators that have yet to be assigned their usernames and passwords will automatically be assigned new usernames and passwords.
 
Note that once a username is created, it cannot be changed.
 
Upon completion, the GPA Administrator application automatically brings you to the Print Username/Password Lists and Letters view for immediate access to the new usernames and passwords (see below for further instructions).
 
 

Printing Username Lists and Welcome Letters

 
Click on the Print Usernames and Passwords link for options on generating PDF documents containing lists of usernames and passwords, as well as individualized letters to be sent to new students and their parents. See below for more details about each type of generated document.
 
 
After clicking on one of the Print links on the left-hand side of your window, you might see a confirmation dialog box. Simply click on the Open button to open the generated PDF document. You may also click on Save to save this document for future use.
 
 

Lists

 
Selecting from the clickable Lists options, you may print username/password lists for users who have yet to log in for the first time. In particular, you can print such lists separately for students, parents, teachers, and administrators.
 
These lists are useful for printing an initial username/password list for use in the classroom or during teacher orientation.
 

Letters

 
Selecting from the clickable Letters options, you may print a welcome letter to students and parents that contains their usernames and passwords. Note that letters are automatically generated for all active students in the currently selected school and term. If necessary, print only the page or pages you require.
 
In addition to showing a user's username and password, each letter is further personalized with the user's name, the school's name, and your name as administrator.
 
Finally, users are strongly encouraged to change their passwords after logging in.
 

Managing Other Administrators

 
As an administrator, you may add or edit other administrator users within the system.
 

Adding an Administrator

 
To add another administrator, click on the Add an Administrator link in the panel on the right-hand side of your window.
 
In the Add an Administrator window that appears, you are required to enter the administrator's First Name, Last Name, and address (i.e. the Address, City, State, and Zip Code fields). Optional fields include the administrator's Middle Name, a variety of telephone numbers, and whether the user is active (via the Active dropdown menu).
 
Be sure to click on the Add button to add the new administrator.
 
Once your new administrators have been added, click on the Assign Usernames and Passwords link in the panel on the right-hand side of your window to generate usernames and passwords for each one (see above for more details).
 
 

Viewing and Editing Administrators

 
From within the Users module, click on the View Administrators link to view all administrator users. For each administrator, you will be presented with the Administrator ID and the Name.
 
Click on the Edit link to view and edit information about the selected administrator. Click on (or move your mouse over) the Details link to view the selected administrator's contact information (i.e. address and phone numbers) and whether he or she is an active user.
 
 
When you click on the Edit link for a selected administrator, you can update the administrator's name, address, and telephone numbers, as well as whether he or she is active within the system. Be sure to click on the Update button when you have made your changes.