Schools

Designed specifically for school administrators responsible for multiple schools across the same or multiple districts, the Schools module allows you to manage each school with ease.Begin by clicking on the School icon from the Navigation Bar at the top of your window. If the School module is not available, click on the More icon from the Navigation Bar to either access the School module or add it to the Navigation Bar.After clicking on the Schools icon, your schools are shown, and you can click on the Next and Previous links to navigate through multiple pages of schools, if necessary.From the panel on the right-hand side of your window, you can Search for schools by name, click on the Add a School link to add a new school, or click on View Schools to return to your list of schools.For each school, you may click on the Edit link to change basic information about the school (e.g. name, address, contact numbers, etc.). You may also click on Details to view further details about the school, add new terms, and specify graduation requirements.

Searching for Schools

To search for a school or multiple schools, use the search box in the panel on the right-hand side of your window. You may enter one or more keywords to search for, then press the "Enter" key or click on the > button to perform your search. Searches are performed against all school names. Note that search keywords are case insensitive, meaning that it does not matter if you enter upper and lowercase letters (e.g. searching for "kennedy" will find "Kennedy").As with the View Schools option, you may then click on the Edit or Details link of the school you are searching for.After your search is complete, be sure to click on the Clear Search link to end your search and return to the previous view.

Adding a New School

To add a new school, click on the Add a School link in the panel on the right-hand side of your window.In the Add a School form that appears, you are required to enter the School Name, Address, City, State, Zip Code, and Phone 1 information. Optional fields include the Type (e.g. Elementary School, Middle School, etc.), additional phone and FAX numbers, an E-mail address, Website, and a Notes field.Be sure to click on the Add School button when you have entered all of your information. You can also edit this information later using the Edit link from the View Schools option.Once added, you will see the information you just entered, as well as Terms and Graduation Requirements. Click on the Edit link to go back and edit the information you just entered. Click on the corresponding Add or Click here links to add a new term or a new set of graduation requirements (see Editing School Information below for more options).

Editing School Information

When a new school is added, terms and graduation requirements should be specified. For existing schools, click on the View Schools option, then click on the Details link to add or edit terms and graduation requirements.To add a new term, click on the Add link in the Terms portion of the window. To add a set of new graduation requirements, click on the Add link in the Graduation Requirements portion of the window.In the Terms section, for each term shown, click on the Make Default link to set that term as the default term throughout GPA Network. Click on the Edit link to edit the selected term. Click on (or move your mouse over) the Details link to view more details about the selected term.In the Graduation Requirements section, for each Graduation Year shown, you may view (and edit) details via the Details link. You may also use the Duplicate link to make a copy of the given graduation year's requirements. This helps to reduce the amount of data entry required when specifying graduation requirements that tend to stay the same from year to year.

Terms

Adding a New Term

When adding a new term, you need only specify a Term Name, a Start Date, and an End Date. You may also specify whether teachers will see this new term by choosing "Yes" or "No" from the Display dropdown menu.Be sure to click on the Add Term button to add the new term.

Editing Terms

=To make changes to a term, click on the Edit link corresponding to the term. In the Edit a Term window that appears, you may edit the Term Name, Start Date, End Date, and whether teachers are able to see the term (via the Display dropdown menu).Be sure to click on the Update Term button to save your changes.

Adding Graduation Requirements

When adding a new set of graduation requirements, you are required to specify the Requirement Name, the Minimum Credits, and for which Graduation Year the requirement is actually required. Note that specifying 0 minimum credits means that the requirement is optional.Be sure to click on the Add Requirement button to add the new graduation requirement.Once added, you will see a summary of all graduation requirements for the selected graduation year. Click on Edit to make changes to the graduation requirement. Click on (or move your mouse over) the Details link to view the minimum required credits for the graduation requirement.You may also click on the Back to Graduation Years link to view all graduation years.

Duplicating Graduation Requirements

To reduce the amount of data entry required, you may duplicate a set of graduation requirements from one year to another. To do so, click on the Duplicate link of the graduation year you'd like to make a copy of.In the Duplicate Graduation Requirements section that appears, simply enter the new Graduation Year and click on the Duplicate button.