Classes

A Class represents a single classroom of students. Classes exist within a specific school and term, as shown at the top of the Navigation Bar.To view classes, click on the Classes icon from the Navigation Bar at the top of your window. Underneath the Navigation Bar, you will see all classes for the given school and term. If necessary, Next and Previous links allow you to page through the results.For each class, you will see the unique Class ID, the Period indicator, the Teacher instructing the class, the Subject (e.g. Science, Art, Mathematics), and the class Name (e.g. AP Biology, Language Arts, Algebra II). All class information is clickable.Clicking on the Class ID leads you to further class details. Clicking a Period, Teacher, Subject, or class Name limits the class list to only those classes that match what you clicked. For example, clicking on the "Science" Subject shows only classes for which "Science" is the subject. This feature is useful to help narrow down the list of classes when you are looking for a specific class or wish to measure the number of classes you have for a specific subject or taught by a specific teacher, etc.Further, you may click on Edit to make changes to the class, Duplicate to create a duplicate copy of the class, or Details to view further class details.In the right-hand side of your window, a panel provides search capabilities and other options, including the ability to Add a Class (see below). Clicking on the View Classes option views all of your classes.

Adding a Class

To add a class to the current school and term, click on the Add a Class option in the panel on the right-hand side of your window. In the Add a Class form that appears, you are required to specify the Class Name, its Subject, Capacity (i.e. the maximum number of students allowed to enroll), who the Teacher is, and the number of Credits.Please note the distinction between the Class Name (e.g. Algebra II, AP Biology, Literature of the Sea) and the Subject (e.g. Mathematics, Art, English, History).You may also specify the Period, which defines the order in which classes are displayed on generated Report Cards, which is especially useful to elementary schools (see below for more details).Further, the Extra Point option, if selected, affects the GPA calculation for students in the class. For example, honors or Advanced Placement (AP) classes may include an extra point when calculating each student's GPA.Finally, you may write a brief description of the class in the text box at the bottom of the window.Be sure to click on the Add Class button when you have selected all of your options.Once a class is added, class details are shown, as well as options to add Students and specify Graduation Requirements, a feature designed primarily for High Schools.Note that directly underneath the Navigation Bar, a series of navigable links provides easy access to other classes offered in the same Period or Subject.

Adding an Elementary School Class

Typically, one elementary school class is added for each subject, even if students remain in the same classroom for the entire day. As mentioned above, specifying the Period determines the order in which classes are displayed on generated Report Cards.Further, to track attendance, one effective approach is to add an "Attendance" class as Period 0. This avoids having to track attendance separately across all subjects.

Adding Graduation Requirements

Graduation requirements may be specified for each class, a feature often used by High Schools. To do so, start at the class Details page, then click on the Add link within the Graduation Requirements section on the left-hand side of your window.In the window that appears, you may select a Graduation Year from the right-hand side panel. For each Graduation Year, the Graduation Requirements are listed, allowing you to view Details or Select the given requirement for the class.

Duplicating a Class

To duplicate a class, click on the Duplicate link for the class you'd like to make a copy of. You may specify new values for the Class Name, its Subject, Period, Capacity, who its Teacher is, the number of Credits, whether the class requires an Extra Point in GPA calculations, and its description. Note that the Period automatically increases by 1.Be sure to click on the Duplicate Class button at the bottom of the window (scrolling down if necessary) to actually duplicate the class.Duplicating a class is useful for setting up elementary school classes, classes taught by more than one teacher, and classes for which a teacher has multiple periods.Note that duplicating a class also duplicates its assignments and graduation requirements.

Searching for a Class

To search for a class or multiple classes, use the search box in the panel on the right-hand side of your window. You may enter keywords to search for, then press the "Enter" key or click on the > button. Search keywords are case insensitive, meaning that it does not matter if you enter upper or lowercase letters (e.g. searching for "algebra" will find "Algebra"). Note that partial matches are not performed (e.g. searching for "alg" will not find your "Algebra" classes).Advanced search functions are available by entering "subject" or "period" before your search keywords. For example, entering "subject mathematics" will find classes with "Mathematics" as their subject only.After your search is complete, be sure to click on the Clear Search button to end your search and return to the previous view.

Assigning Students to a Class

When a new class is added, you can immediately click the Add link within the Students section.To assign students to an existing class, you will first need to click the View Classes link in the right-hand side of your Classes window to view all classes. Next, click on the corresponding Class ID or Details link to select the class for which you wish to add students. Finally, click the Add link within the Students section.To add students to the selected class, enter a student's first and/or last name into the Search Students text box, then press the "Enter" key or click on the > button. You may also specify a partial search. For example, searching for "wil" finds names such as "Williams," "Wilson," and so on.You may also perform an advanced search by specifying a grade level. To do so, enter "grade 8" or "grade prek" or a similar sequence to limit your search. Combine this with names or partial names and you have all the search functionality you need to quickly find students to add to the class.For students that appear, click on the Add link to add them to the class. The Total Students count will increase as you add students.Add as many students as you like, up to the given Capacity for the class, then close the window.Back in the class Details window, click on the Refresh link to view a list of the students in the class.If necessary, you may also remove a student from the class list by clicking on the corresponding Remove link.